Lighting Considerations for Conference Rooms and Meeting Halls

Meetings are an essential part of doing business. Because of that, most businesses and other organisations have a dedicated space where they can hold meetings and business-related get-togethers. Good design is essential to make this space as functional and productive as possible. One of the most important considerations is the lighting. There are many factors that need to be taken into account when designing a lighting system for a conference room or meeting space including the following:

1. The size of the room

Lighting a small room is a far different proposition than lighting an expansive space that is designed for much larger gatherings. “When choosing the lighting for a meeting space, the overall size of the space will largely dictate what type of lighting system is best” insists an expert designer at HL Decorating.

2. Energy efficiency

Ideally, the lighting system should be designed with efficiency in mind. Look for ways to cut back on the amount of energy that is used. Optimal positioning for the fixtures combined with LED bulbs or other energy-saving features can help adequately light the space while using as little electricity as possible.

3. High-tech devices

It is important to consider any high-tech devices that will be used in the room when designing the lighting. For instance, if most people in the room are going to be using their laptops, you need to make sure that the lighting system won’t cause distracting reflections on their screens. Projectors and other types of technology may require special lighting accommodations as well.

4. Brightness

Rooms that are dimly lit can be uncomfortable to sit in since they make it difficult to see what is happening around you. Conversely, rooms, where the lighting is too bright, can also pose problems since bright lighting can cause eyestrain and can lead to discomfort. The lighting in the room needs to be at the perfect level – not too dim and not too bright. Make sure that there is adequate lighting for whatever types of tasks will take place in the room. For instance, if most people in the room will be jotting down notes during the meetings, you need to make sure that space is lit well enough for them to see what they are writing.

5. Lighting operation

Most lighting systems use basic light switches. However, as these systems become more and more complex, they may require additional controls. For instance, some advanced lighting systems have special knobs and buttons that you can use to adjust the amount of light coming out of certain lights in the room or to turn specific lights on or off. If the design of the lighting system is extremely complex, you may even have a lighting board that can be used to precisely adjust every single light in the room.

6. Safety

Entering a room that is completely dark can be dangerous. Make sure that the lighting controls are located near an entrance so that the lights can be turned on without walking all the way into the room. You may want to consider installing motion sensors that automatically turn on some of the lights when someone walks in. This will provide them with enough light so that they can see clearly as they make their way to the lighting controls. An even easier option is to install a light switch just outside the entry door. That way, it is simply a matter of switching on the light before entering the room.

Lighting design is one of the most important considerations when designing a meeting space. It is essential to consider how the room will be used so that you can choose the right type of lighting. When the lighting in the room is correct, it will make the space much more comfortable and usable.